Policy Statement Introduction
M3 Design Development Ltd is a specialist interior contractor in the UK.
We work with many Private, Public, and Third Sector organisations and individuals including investors, landlords and private customers; property developers; residents and tenants; building managers; construction companies, build-to-rent investors and other property providers as well as all our suppliers, employees and others who facilitate our services. Your privacy is therefore important to us.
We only use the information we collect about you carefully, lawfully and in accordance with the Data Protection Act 1998. If you have made an enquiry, requested a brochure or purchased product from us we may hold your name, address, telephone number and email address.
We use the information we hold on your records for operational purposes, for example processing your order, dealing with queries, and organising deliveries.
We will not pass on your information to any third parties to contact you without your permission.
This statement gives an overview of our commitment to you and shows how we fulfil our responsibilities in accordance to the Data Protection Act 1998.
Please email firstname.lastname@example.org if you have any questions about our policies or about your personal data.
Personal Data Held
- Our overriding principle is that we treat all personal data as confidential.
- We comply with all relevant legislation including the DPA and GDPR.
- Reflecting the diverse nature of our customer base and the other contacts with whom we work, we hold ‘company contact’ information relating to the legal/billing entity with whom we trade. We also hold ‘person contact’ data relating to individuals within the organisation with whom we interact. (NB where we trade with a private individual, the company
contact data may be the same as for the person contact.)
- We typically obtain data directly from our customers and contacts by phone, email or in person. We also obtain data from websites, enquiries, responses to marketing campaigns and publicly available sources.
- We do not hold data on children.
Use of Personal Data
- We use personal data to provide our services effectively and efficiently. This includes sending quotes, orders, invoices & statements, usually by email and resolving any queries. We will contact the relevant person using the most appropriate means in the circumstances. We may take photographs of installations to demonstrate fulfilment or show any issues identified. We use the data for processing payments.
- We do not provide personal data to any third parties except where necessary to fulfil orders. Any subcontractors with whom we may share personal data have contractual obligations to meet our safeguarding requirements. We may also share personal data with relevant authorities where required by law but only to the extent required.
- Personal data unrelated to the customer that is shared with us purely to fulfil orders, such as access contact information, is treated confidentially. We will not use this for any other purpose.
- Before sharing any personal data in the instances above, we will ensure that the other party is compliant with the regulations and our policies. Personal data is provided only where it is needed and on the basis that no consent is given to hold the data beyond the transaction in question or to use it for any other purpose.
- Where the required consent has been given, M3 Design Development may use your data for basic sales or marketing. We do not share any personal data with any third parties for marketing except outsourced marketing on our behalf and subject to our controls.
- We will not hold any personal data on you without your consent. If you withdraw your consent to hold a particular item of personal data, it will be amended or deleted as requested. If you request to remove all personal data, all records will be deleted at the next routine cleansing.
- We hope that you will consent to allow us to use your data occasionally for selected marketing purposes that are relevant to you. If so, we will ask you to specify the communication means you consent to receive. (As mentioned, any such communication will come only from us.)
- If you are unwilling to receive any marketing information from us at all, you may still allow us to hold the data purely for transactional purposes. In this case, we will communicate with you only in relation to orders or enquiries you place and related accounting matters.
Subject to any legal requirements, you have the following rights:
- To be informed whether we hold any personal information about you;
- To be informed of the personal information we hold;
- To correct your data or change your consent to what personal data is held or how it is used.
Amending & Updating Your Personal Data
- We are obliged to keep personal data accurate and current. We wish to do this in any event to ensure that any correspondence is effective and to help us provide our services efficiently.
- Please notify us of any change to your personal data or consent to either your ‘person contact’ information or any related ‘company contact’ data that you are authorised to amend.
- To amend any data or consent, please send an email to email@example.com specifying the change required. This enables us to confirm your identity.
- If you do not have access to email, please write to us at M3 Design Development, Unit P01 The Old Power Station, 121 Mortlake High Street, SW14 8SN London. We will then contact you to verify your identity before making any change.